AIYA-Asialink Business 2018 Internship Program

Deadline extended to May 12th at 11:59pm

Every year, Asialink Business’ Sydney office offers a fantastic voluntary internship opportunity to the AIYA network. For further details about the internship’s responsibilities and selection criteria, please see the position description.

Location: Asialink Business (Sydney), Level 21, 56 Pitt St, Sydney NSW 2000

Attendance: One day per week

Hours: Commencing 23 or 30 May 2018

Reporting to: 9.30am to 5pm, with option to attend occasional events outside those hours. Asialink Business Manager of Partnerships and Development

ABOUT ASIALINK BUSINESS

Asialink Business was founded in 2013 with a mandate from the Federal Government to develop Asia capabilities within the Australian workforce. Its capability development programs, research products and advocacy initiatives allow businesses to develop essential knowledge of Asian markets, business environments, cultures and political landscapes to engage more effectively with Asia. For over 25 years the Asialink Group has been Australia’s leading centre for building Asia capability, public understanding of Asia, and appreciation of Australia’s role in the Asian region.

An Asialink Business internship is an opportunity to be involved with this leading organisation, and to expand the knowledge of issues across government, arts, education and business. It is also a valuable opportunity to develop Asia-Australia contacts and capabilities.

RESPONSIBILITIES

Tasks include, but are not limited to:

  • Assisting with research
  • Supporting corporate partnership development and other stakeholder outreach and campaigns
  • Participating in strategic brainstorming sessions
  • Participating in internal and external meetings as required (and relevant)
  • Assisting with planning, curating and implementing events and other initiatives
  • Writing communications for web and print
  • Potential of assisting with design of collateral (print communications, proposals and PowerPoint)
  • Handover training to new intern at the end of the internship
  • Support Sydney staff with portfolio

SELECTION CRITERIA

  • Excellent written and verbal communication skills
  • Proficiency in research, writing, editing and proofreading
  • Basic knowledge in Microsoft Office suite with knowledge of Photoshop, InDesign and iMovie or Final Cut Pro highly regarded
  • Strong interpersonal skills
  • Self-motivated and a creative thinker
  • Initiative and the ability to work independently while part of a team
  • Willingness to learn and undertake a variety of tasks
  • Demonstrated interest in Asia and Asia-Australia affairs
  • Asian language skills (regarded favourably)
  • Ability to multi-task, prioritise and work efficiently

BENEFITS

This position will allow the successful candidate to:

  • Deepen their research and report writing skills
  • Further develop analytical and communications skills
  • Gain experience communicating with people from a range of industries and sectors
  • Gain a close understanding of Asialink and its work, in particular the work of Asialink’s business capability division, Asialink Business
  • Gain a deeper understanding of Australia-Indonesia business and business activities

HOW TO APPLY

To apply for the voluntary internship and make an important contribution to Australia’s engagement with Asia, please email your resume and a cover letter to nsw.secretary@aiya.org.au.

All applicants must be a current AIYA Member. If you are not yet signed up as an AIYA Member, you can do so here: http://www.aiya.org.au/membership/

AIYA will review the applications and determine a shortlist of candidates. Asialink Business will select an intern after interviewing the shortlisted candidates.

In your cover (no more than one page), please explain why you would like to intern for Asialink Business in Sydney and why you are suitable for the role.

Please note that applications without a cover letter will not be considered.

Applications close at midnight on 12 May 2018 at 11:59pm, and interviews will take place in mid May 2018.

Deputy Resident Director at ACICIS Indonesia

A position has become available within The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) for a Deputy Resident Director for ACICIS’ Indonesia programs. Working with ACICIS’ Resident Director, this staff member will play a key role in supporting the day-to-day running of ACICIS’ operations in Indonesia, across all programs, at a senior level.  The ideal candidate will have a PhD (or Masters) from a recognised Indonesian or Australian tertiary institution, detailed knowledge of the Australian and Indonesian higher education environment, and demonstrated program management and leadership experience.

Please find the position description and selection criteria outlined below. Interested applicants should submit a current CV and two-page statement (in English) addressing the Selection criteria no later than: Friday, 2 March 2018. Please note that only short-listed applicants will be notified.

ABOUT ACICIS

The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) is an innovative, non-profit, international educational consortium that was established in 1994 to develop and coordinate high-quality, semester-long study programs at Indonesian partner universities for Australian university students. Today ACICIS offers nearly 20 study options in Indonesia and is also open to non-Australians and private individuals. ACICIS currently has 25 Australian members and two European member universities and is coordinated by a small secretariat based at The University of Western Australia, Perth, and an Indonesian main office in Yogyakarta, with a smaller operational office in Jakarta.

Position Description

The Deputy Resident Director (DRD) serves as deputy head of ACICIS operations in Indonesia. As such, the DRD will undertake duties across ACICIS’ program locations in Yogyakarta, Jakarta, Bandung, Bogor, Salatiga and Malang, assisting with program management and staff supervision in those locations. It is anticipated the position will be based in Jakarta, with occasional travel required to other locations in Indonesia. The position is offered as a full-time, fixed-term contract (one year with the possibility of extension) and reports directly to the ACICIS Resident Director (RD).

Core responsibilities of the Deputy Resident Director (DRD):

Duties to be performed by the DRD include, but are not limited to:

  1. Working with the Resident Director (RD), Program Coordinators, Program Manager, and Perth Secretariat Manager in the planning and implementation of all ACICIS Indonesia programs;
  2. Assisting the RD with the recruitment and management of local staff as required for ACICIS’ Indonesia programs;
  3. Assisting the RD in the preparation of short- and long-term budgets, monitoring ACICIS foundations’ accounts and relevant routine and project-specific budgets, and ensuring that expenditure is in line with Consortium and Foundation policies and procedures;
  4. Serving as the Acting Resident Director in the RD’s absence by representing ACICIS at functions, meetings with visiting Australian contact persons, host university representatives, and other meetings as required;
  5. Working with the RD to develop and compile an ongoing Standard Operating Procedure (SOP) manual for ACICIS’ Indonesia-based staff, and implementing ongoing training workshops as required;
  6. Developing internal Monitoring and Evaluation (M&E) processes for ACICIS’ Indonesian programs, and training staff in the M&E cycle;
  7. Assisting the RD and Yogyakarta Program Manager with managing ACICIS’ in-country ‘Yayasan ACICIS’;
  8. Actively monitoring security issues in Yogyakarta, Salatiga, Jakarta, Bandung, Malang and Bogor and other locations of interest to ACICIS’ operations, and keeping the RD and Consortium Director informed of any significant developments that could adversely affect student safety. Managing ACICIS’ in-country emergency responses as a first point of contact in the RD’s absence, or assisting in a capacity as a deputy head of ACICIS in Indonesia;
  9. Assisting students in routine and/or emergency medical or security procedures, and updating ACICIS’ Risk Management Guidelines as required;
  10. Assisting the RD with other tasks as they arise, to ensure the smooth running of ACICIS’ operations in-country.

 Selection Criteria

Essential

  • Master’s degree from a recognised university;
  • Demonstrated knowledge of the Australian and Indonesian university environment;
  • Demonstrated ability to work independently and as part of a team to achieve results;
  • Excellent time management skills with an ability to manage competing demands and priorities;
  • Experience in managing program budgets and training junior staff in financial management;
  • Experience in mentoring international students and providing pastoral care and support in cross-cultural situations;
  • Proficiency in using the Microsoft Office Suite, Google applications, cloud services and online platforms (including social media, browsers and communication software) to promote the organisation, and an ability to train junior staff in this area as required;
  • Excellent networking skills and an ability to represent ACICIS at host university events, media, Australian embassy and other related program events;
  • An ability to communicate with influence and manage external partner relations, in both Indonesian and English (with native or near-native fluency). 

Desirable

  • Minimum three years’ experience in program management and managing cross-cultural teams, and demonstrated ability to take initiative in program design, implementation and evaluation;
  • PhD in a relevant discipline;
  • Fundraising/ sponsorship experience in the not-for-profit sector, and a proven track record of successful pitches to private sector and government donors;
  • Experience in Monitoring and Evaluation (M&E) and running M&E training;
  • Experience in using Adobe Creative Cloud
  • Basic knowledge of database skills, preferably Microsoft Access skills.

Applying for this role

Interested applicants should forward a current CV and statement addressing the selection criteria (no more than two pages) to the ACICIS Resident Director, Dr Adrian Budiman, via email at: a.budiman@acicis.edu.au , no later than Friday, 2 March 2018. Please mark ‘DRD Application’ in the email subject field.

In preparing your statement addressing the above selection criteria, please provide a clear example describing how you meet each criterion.  Please visit our website to learn more about ACICIS’ programs and the work we do before preparing your application.

Enquiries about this position should be addressed to:

ACICIS’ Resident Director, Dr Adrian Budiman: a.budiman@acicis.edu.au

You can download the full position description here.

Operations Officer (Indonesia) at AIYA National

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect young people in Australia and Indonesia to each other and to Australia-Indonesia related opportunities. AIYA’s objectives are threefold:

  • Connecting young Australians and Indonesians to each other, and to opportunities – educational, cultural and professional – to engage in the bilateral relationship.
  • Informing young people about the bilateral relationship, and avenues to engage with Australia and Indonesia.
  • Inspiring business, government, educational institutions and other organisations to support and facilitate youth engagement with Indonesia in Australia.


Volunteer position: AIYA National Operations Officer (Indonesia)

Starting date: December 2017

Reports to: Director of Operations

Time Commitment: Approx. 5-6 hours per week for a 12 month period

Applications due: 30 November 2017

Key Responsibilities

The Operations Officers (Indonesia) oversees the development and activities of the four Indonesian chapters by:

  • Coordinating a two-monthly call with Indonesian Chapter Presidents to provide guidance on hosting events and initiatives, as well as to inform AIYA’s National Board of Indonesia chapter activities;
  • Facilitate reporting and communications between the chapter and National Executive;
  • Oversee the implementation of AIYA National initiatives at the chapter level in Indonesia i.e Culture, Social, Professional and Language Events;
  • Advocate for the interests of Indonesian chapters at the national level;
  • Manage AIYA’s event approval process including funding requests and post-event evaluations from Indonesia-based chapters in collaboration with the National Treasurer and Director of Operations;
  • Provide leadership and guidance to Indonesian chapters including compliance with the AIYA Constitution and Bylaws, as well as chapter-specific rules;
  • Recruit and induct Indonesian chapter presidents and mediate in the event of conflict within chapter teams.

Skills and Eligibility

  • Bachelor’s degree (preferably enrolled or completed);
  • Strong understanding of and interest in the Australia-Indonesia relationship;
  • English and Indonesian written and spoken language skills;
  • Demonstrated leadership and vision in managing others;
  • Knowledge of and commitment to AIYA and the Australia-Indonesia relationship;
  • Knowledge and experience in using Google’s suite of cloud-based applications i.e Google Drive, Google Docs, Google Sheets, Google Hangouts.

To apply, please send your CV and cover letter to ed@aiya.org.au and operations@aiya.org.au by 30th November 2017. To be considered for this position you must be a current AIYA member. To sign up please visit www.aiya.org.au/membership/.

 

Salam semangat,

AIYA National

AIYA Northern Territories 2017 AGM – Executive Positions Available

On Saturday, 25 November 2017, AIYA NT will be holding the 2017 AGM.

This year, the following roles within AIYA NT are currently available for nomination and election:

  • President;
  • Vice President; and
  • Secretary.

Further details about AIYA NT Executive Position Descriptions and you may self-nominate using this link here.

RSVP is required, please express your interest to attend by filling out the Facebook event here.

If you have any questions about the AGM or the available positions, please send an email to nt.president@aiya.org.au.

Salam semangat,

AIYA Northern Territories

AIYA National 2017 AGM – Director Positions Available

On Sunday, 5 November 2017, AIYA will be holding the 2017 AGM.

This year, the following roles within AIYA National are currently available for nomination and election:

Applications for the above positions are now due on Monday, 9 October on midnight, and they must be sent to president@aiya.org.au and operations@aiya.org.au. Further details about each position are available in the links above.

In accordance with our Constitution and By-Laws, the other AIYA National Director positions are not available for re-election this year.

If you have any questions about the AGM or the available positions, please send an email to secretary@aiya.org.au.

Salam semangat,

AIYA National

Director of Communications at AIYA National

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect young people in Australia and Indonesia to each other and to Australia-Indonesia opportunities by advancing education and culture through increased youth engagement. AIYA’s objectives are threefold:

  • Connecting young Australians and Indonesians to each other, and to opportunities – educational, cultural and professional – to engage in the bilateral relationship.
  • Informing young people about the bilateral relationship, and avenues to engage with Australia and Indonesia.
  • Inspiring business, government, educational institutions and other organisations to support and facilitate youth engagement with Indonesia in Australia.

Volunteer position: National Director of Communications

Starting date: August 2017

Reports to: President, AIYA National Executive Committee

Role: The Director of Communications will oversee the overall strategy and direction of AIYA’s external communications, including issues related to content strategy, social media, PR and branding. Working directly with the President of AIYA, the Director manages the communications team.

Time Commitment: Approximately 6 hours per week

Key responsibilities:

  • Fulfil duties required as an AIYA Director and member of the National Executive including contributing to decision-making and strategic planning;
  • Coordination of the AIYA national communications team, including the Newsletter Editor, Blog Editor and Communications Officers;
  • Oversight of all AIYA external communications, and the management of the AIYA brand;
  • Coordination of communications and marketing between AIYA chapters and initiatives such as NAILA;
  • Setting communications strategy for AIYA as a whole, including policy, budget and recruitment of new team members;
  • Management of the AIYA website and internal communications tools
  • Management of AIYA’s relationship with media outlets, and the distribution of AIYA publications and press releases
  • Provide leadership and guidance to Australian and Indonesian chapters in relation to communications matters and coordinating with the Director of Operations to do so;
  • Work with the web administrator/officer to ensure the AIYA website is sufficiently maintained and oversee an ongoing redesign and redevelopment project.

Skills:

  • Bachelor’s degree (preferably completed or enrolled)
  • Fluent English and Indonesian written and spoken language skills
  • Demonstrated leadership and vision in managing others
  • Knowledge of and commitment to AIYA and the Australia-Indonesia relationship
  • Experience in marketing, copy writing or journalism
  • Familiar with social media
  • Knowledge and experience in using Google’s suite of cloud-based applications i.e Google Drive, Google Docs, Google Sheets
  • Passion to help AIYA fulfil its mission and to strengthen its position as the peak youth body focusing on engagement with and on both countries

How to apply:

If you are keen on joining AIYA as the new Director of Communications, please apply by 21 July 2017 by sending a 1 page cover letter and CV to communications@aiya.org.au and president@aiya.org.au.

Please reach out if you have any questions about the application process.

Salam semangat,

AIYA National

Consular & Passport/Administration Assistant at the Australian Consulate General Office in Makassar, Indonesia

The Australian Consulate-General Makassar is seeking a Consular & Passport/Administration Assistant to deliver services to Australian citizens in Eastern Indonesia. The occupant of this position is responsible for providing consular and passports services to Australian citizens and permanent residents overseas. The ideal candidate should be a good networker, be able to build productive working relationships with Australian citizens and Indonesian government officials and possesses the required qualifications and skills. This position may involve some domestic travel, often at short notice.

Responsibilities:
• Provide a range of consular services advising and assisting Australian citizens
• Provide a range of passport services, including client interviews to Australian citizens in
accordance with the Australian Passports Act
• Respond to consular and passport enquiries from the general public in person, by
telephone and by email
• Provide timely advice and reporting on consular and passport cases, including the drafting
of correspondence
• Provide a range of notarial acts and services
• Assist with post’s accounts payables process by liaising with suppliers, preparing accounts
for payments and obtaining relevant spending approvals in accordance with financial
policies

Qualifications/Experience:
• Demonstrated knowledge or experience in consular and passport services
• High-level written and oral communication skills and an ability to translate and interpret
between English and Indonesian
• Strong client liaison skills
• Basic finance skills
• Strong capacity to exercise discretion and judgement
• Ability to prioritise and meet tight deadlines
• Proficiency in Microsoft Office software applications

For more information, please refer to the Job Description.

How to apply:
To apply, please submit an application directed to Tanya Mahindria, Recruitment Officer, jakartajobapplications@dfat.gov.au with subject: Makassar – Consular & Passport. As part of your application you will need to provide:
• A Curriculum Vitae of no more than two pages including two referees.
• A 1-2-page essay of no more than 1,000 words telling us how your skills, experience and
qualifications makes you the best candidate for this opportunity

Applications close by no later than Thursday, 27 April 2017.

Student Mobility Coordinator at Scope Global in Adelaide, Australia

Scope Global is currently seeking a student mobility coordinator to join the Scope Team, based in our Adelaide Office. The Student Mobility Coordinator reports to the Business Development Specialist and is responsible for the coordination of Scope Global’s Student Mobility and Innovation Programs, including academic intensives, professional development workshops, and other group experiences.

The role has a focus on marketing new services, working with a range of stakeholders, primarily across the University sector and contributing to program design and delivery of Student Mobility and Innovation Programs.

The key responsibilities include:

  • Contributing to the development of quality Student Mobility products that meet client needs and leverage existing capabilities;
  • Coordinating the end to end delivery of new and existing products and/or services;
  • Working with a range of stakeholders to support the delivery of new and existing products and/or services;
  • Supporting the Business Development Specialist to deliver a range of presentations and briefings, and;
  • Develop a suite of procedures, forms and systems to support the delivery of Student Mobility and other innovation products and/or services.

The successful candidate will demonstrate:

  • Previous experience in a coordinator role, with strong attention to detail and accuracy;
  • Excellent interpersonal skills, including the ability to communicate effectively, in writing and verbally, with a wide range of stakeholders from a variety of cultural backgrounds, and an ability to provide excellent customer services at all times;
  • Previous experience in entry level marketing;
  • Flexibility in managing a diverse workload and demonstrated ability to achieve deadlines;
  • Experience in accurate data entry and management and working with live online databases;
  • Ability to maintain and develop administrative and quality systems;
  • Ability to review, revise, and produce program documentation to professional standards, and;
  • Demonstrated computer literacy, including the use of Microsoft Office, internet and email.

To apply:

If your skills and experience match the criteria and you are seeking a new challenge in a supportive and motivational environment, please apply online at https://recruitment.scopeglobal.com/Default.aspx?PositionID=2219. You will need to upload your covering letter, CV, and address each of the essential Job and Person Specification criteria through our online portal.

Applications close 8th January 2017. 

Bilingual Service Desk Analyst at SiteMinder in Sydney, Australia

SiteMinderSite Minder currently has a fantastic opportunity for a Bilingual Service Desk Analyst to work in their Sydney regional office, an open plan office in the heart of The Rocks.

SiteMinder leads the hotel distribution technology space, constantly challenging the status quo to provide innovative cloud-based products that allow hotels to connect with their customers.

You will be providing software functionality support to Hoteliers in Bahasa Indonesia and English for their leading cloud software products.

Key Responsibilities:

  • Provide software technical support for SiteMinder labelled products and services in fluent Bahasa Indonesia and English.
  • You will be providing exceptional technical support alongside high levels of customer service using email and phone
  • Identify each customers support and configuration requirements, set the customer expectation and resolve the customers issues

What you bring to the table:

  • High level of customer service and conflict resolution
  • Ability to troubleshoot, analyse problems and reach a resolution
  • Proven ability to multitask and operate across several computer platforms
  • Able to work full time on a permanent basis

You must hold full work rights with no work restrictions to be eligible for this position.

How to apply

To apply, please visit the website here: http://www.siteminder.com/jobs/?ja-job=2503661 and click the “Apply Now” button.

Applications will be open until 10 October 2016. 

AIYA National Executive Committee Recruitment 2016

The AIYA National Executive Committee is expanding, and we’re currently looking for candidates to fill three (3) new voluntary positions: Company Secretary, Partnerships & Memberships Co-Director and Operations Officer (Indonesia).

AIYA National Job Advertisement 2016These roles require a commitment of between 5-7 hours per week. The criteria for these roles include a demonstrated commitment to the Australia-Indonesia relationship, experience in working within AIYA or another organisation and strong management and communication skills.

All positions require a Bachelor’s degree (completed or in progress), Indonesian and English language skills and demonstrated leadership and vision in managing others. We are especially keen to recruit individuals who have a positive and ‘semangat’ attitude to the role and be full of ideas!

Applications for these positions close on 24th October 2016. 

Applications have been extended!

Get your application in by Sunday 30th October 2016.

AIYA National Executive Committee 2016
AIYA National Executive Committee 2016. Photo: AIYA National

Company Secretary

Key Responsibilities: 

  • Convening and servicing AIYA National monthly meetings and AGMs, with tasks that include circulating meeting invites, producing agendas, taking minutes, creating policies and conveying decisions
  • Managing key documents and implementing procedural and administrative systems
  • Assist the Board with strategic planning and processes
  • Assisting the President and Treasurer with providing induction and ongoing governance training to the Board
  • Ensuring policies are kept current and maintaining an internal register of action items and compliance items for the Board

Please see the Position Description – Company Secretary for a full list of complete requirements. To apply, please email your CV and cover letter to ed@aiya.org.au and treasurer@aiya.org.au by 30th October, 2016.

Partnerships and Memberships Co-Director

Key Responsibilities:

The following tasks and responsibilities are to be shared with the existing Partnerships & Memberships Co-Director:

  • Administering the AIYA National membership apparatus and strategic partnerships.
  • To work with universities throughout Australia and Indonesia
  • To grow existing networks in Australia and Indonesia (with more of a focus on Indonesian partners) that could be of benefit to AIYA, and to actively seek new and appropriate partners
  • Networking with potential in-kind and financial sponsors – attending networking events and Indonesia-related events
  • To prepare partnership and sponsorship documentation and pitch-packs.
  • Work with partners to provide benefits to our members, and to pitch to other organisations and events for AIYA member benefits

Please see the Position Description – Partnerships and Memberships Co-Director for a full list of complete requirements. To apply, please send your CV and cover letter to both ed@aiya.org.au and partnerships@aiya.org.au by 30th October 2016.

Operations Officer (Indonesia)

Key Responsibilities: 

  • Coordinating a two-monthly call with Indonesian Chapter Presidents to provide guidance on hosting events and initiatives, as well as to inform AIYA’s National Board of Indonesia chapter activities.
  • Facilitate reporting and communications between the chapter executives and National Executive.
  • Oversee the implementation of AIYA National initiatives at the chapter level in Indonesia i.e AIYA Culture Events, AIYA Social Events, AIYA Professional Events and AIYA Language Events.
  • Advocate for the interests of Indonesian chapters at the national level.
  • Manage AIYA’s event approval process including funding requests and post-event evaluations from Indonesia-based chapters in collaboration with AIYA’s National Treasurer and AIYA National Director of Operations.

Please see the Position Description – Operations Officer (Indonesia) for a full list of complete requirements. To apply, please send your CV and cover letter to ed@aiya.org.au and operations@aiya.org.au by 30th October 2016.