Operations Officer (Indonesia) at AIYA National

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect young people in Australia and Indonesia to each other and to Australia-Indonesia related opportunities. AIYA’s objectives are threefold:

  • Connecting young Australians and Indonesians to each other, and to opportunities – educational, cultural and professional – to engage in the bilateral relationship.
  • Informing young people about the bilateral relationship, and avenues to engage with Australia and Indonesia.
  • Inspiring business, government, educational institutions and other organisations to support and facilitate youth engagement with Indonesia in Australia.


Volunteer position: AIYA National Operations Officer (Indonesia)

Starting date: December 2017

Reports to: Director of Operations

Time Commitment: Approx. 5-6 hours per week for a 12 month period

Applications due: 30 November 2017

Key Responsibilities

The Operations Officers (Indonesia) oversees the development and activities of the four Indonesian chapters by:

  • Coordinating a two-monthly call with Indonesian Chapter Presidents to provide guidance on hosting events and initiatives, as well as to inform AIYA’s National Board of Indonesia chapter activities;
  • Facilitate reporting and communications between the chapter and National Executive;
  • Oversee the implementation of AIYA National initiatives at the chapter level in Indonesia i.e Culture, Social, Professional and Language Events;
  • Advocate for the interests of Indonesian chapters at the national level;
  • Manage AIYA’s event approval process including funding requests and post-event evaluations from Indonesia-based chapters in collaboration with the National Treasurer and Director of Operations;
  • Provide leadership and guidance to Indonesian chapters including compliance with the AIYA Constitution and Bylaws, as well as chapter-specific rules;
  • Recruit and induct Indonesian chapter presidents and mediate in the event of conflict within chapter teams.

Skills and Eligibility

  • Bachelor’s degree (preferably enrolled or completed);
  • Strong understanding of and interest in the Australia-Indonesia relationship;
  • English and Indonesian written and spoken language skills;
  • Demonstrated leadership and vision in managing others;
  • Knowledge of and commitment to AIYA and the Australia-Indonesia relationship;
  • Knowledge and experience in using Google’s suite of cloud-based applications i.e Google Drive, Google Docs, Google Sheets, Google Hangouts.

To apply, please send your CV and cover letter to ed@aiya.org.au and operations@aiya.org.au by 30th November 2017. To be considered for this position you must be a current AIYA member. To sign up please visit www.aiya.org.au/membership/.

 

Salam semangat,

AIYA National

AIYA Northern Territories 2017 AGM – Executive Positions Available

On Saturday, 25 November 2017, AIYA NT will be holding the 2017 AGM.

This year, the following roles within AIYA NT are currently available for nomination and election:

  • President;
  • Vice President; and
  • Secretary.

Further details about AIYA NT Executive Position Descriptions and you may self-nominate using this link here.

RSVP is required, please express your interest to attend by filling out the Facebook event here.

If you have any questions about the AGM or the available positions, please send an email to nt.president@aiya.org.au.

Salam semangat,

AIYA Northern Territories

AIYA National 2017 AGM – Director Positions Available

On Sunday, 5 November 2017, AIYA will be holding the 2017 AGM.

This year, the following roles within AIYA National are currently available for nomination and election:

Applications for the above positions are now due on Monday, 9 October on midnight, and they must be sent to president@aiya.org.au and operations@aiya.org.au. Further details about each position are available in the links above.

In accordance with our Constitution and By-Laws, the other AIYA National Director positions are not available for re-election this year.

If you have any questions about the AGM or the available positions, please send an email to secretary@aiya.org.au.

Salam semangat,

AIYA National

Director of Communications at AIYA National

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect young people in Australia and Indonesia to each other and to Australia-Indonesia opportunities by advancing education and culture through increased youth engagement. AIYA’s objectives are threefold:

  • Connecting young Australians and Indonesians to each other, and to opportunities – educational, cultural and professional – to engage in the bilateral relationship.
  • Informing young people about the bilateral relationship, and avenues to engage with Australia and Indonesia.
  • Inspiring business, government, educational institutions and other organisations to support and facilitate youth engagement with Indonesia in Australia.

Volunteer position: National Director of Communications

Starting date: August 2017

Reports to: President, AIYA National Executive Committee

Role: The Director of Communications will oversee the overall strategy and direction of AIYA’s external communications, including issues related to content strategy, social media, PR and branding. Working directly with the President of AIYA, the Director manages the communications team.

Time Commitment: Approximately 6 hours per week

Key responsibilities:

  • Fulfil duties required as an AIYA Director and member of the National Executive including contributing to decision-making and strategic planning;
  • Coordination of the AIYA national communications team, including the Newsletter Editor, Blog Editor and Communications Officers;
  • Oversight of all AIYA external communications, and the management of the AIYA brand;
  • Coordination of communications and marketing between AIYA chapters and initiatives such as NAILA;
  • Setting communications strategy for AIYA as a whole, including policy, budget and recruitment of new team members;
  • Management of the AIYA website and internal communications tools
  • Management of AIYA’s relationship with media outlets, and the distribution of AIYA publications and press releases
  • Provide leadership and guidance to Australian and Indonesian chapters in relation to communications matters and coordinating with the Director of Operations to do so;
  • Work with the web administrator/officer to ensure the AIYA website is sufficiently maintained and oversee an ongoing redesign and redevelopment project.

Skills:

  • Bachelor’s degree (preferably completed or enrolled)
  • Fluent English and Indonesian written and spoken language skills
  • Demonstrated leadership and vision in managing others
  • Knowledge of and commitment to AIYA and the Australia-Indonesia relationship
  • Experience in marketing, copy writing or journalism
  • Familiar with social media
  • Knowledge and experience in using Google’s suite of cloud-based applications i.e Google Drive, Google Docs, Google Sheets
  • Passion to help AIYA fulfil its mission and to strengthen its position as the peak youth body focusing on engagement with and on both countries

How to apply:

If you are keen on joining AIYA as the new Director of Communications, please apply by 21 July 2017 by sending a 1 page cover letter and CV to communications@aiya.org.au and president@aiya.org.au.

Please reach out if you have any questions about the application process.

Salam semangat,

AIYA National

Consular & Passport/Administration Assistant at the Australian Consulate General Office in Makassar, Indonesia

The Australian Consulate-General Makassar is seeking a Consular & Passport/Administration Assistant to deliver services to Australian citizens in Eastern Indonesia. The occupant of this position is responsible for providing consular and passports services to Australian citizens and permanent residents overseas. The ideal candidate should be a good networker, be able to build productive working relationships with Australian citizens and Indonesian government officials and possesses the required qualifications and skills. This position may involve some domestic travel, often at short notice.

Responsibilities:
• Provide a range of consular services advising and assisting Australian citizens
• Provide a range of passport services, including client interviews to Australian citizens in
accordance with the Australian Passports Act
• Respond to consular and passport enquiries from the general public in person, by
telephone and by email
• Provide timely advice and reporting on consular and passport cases, including the drafting
of correspondence
• Provide a range of notarial acts and services
• Assist with post’s accounts payables process by liaising with suppliers, preparing accounts
for payments and obtaining relevant spending approvals in accordance with financial
policies

Qualifications/Experience:
• Demonstrated knowledge or experience in consular and passport services
• High-level written and oral communication skills and an ability to translate and interpret
between English and Indonesian
• Strong client liaison skills
• Basic finance skills
• Strong capacity to exercise discretion and judgement
• Ability to prioritise and meet tight deadlines
• Proficiency in Microsoft Office software applications

For more information, please refer to the Job Description.

How to apply:
To apply, please submit an application directed to Tanya Mahindria, Recruitment Officer, jakartajobapplications@dfat.gov.au with subject: Makassar – Consular & Passport. As part of your application you will need to provide:
• A Curriculum Vitae of no more than two pages including two referees.
• A 1-2-page essay of no more than 1,000 words telling us how your skills, experience and
qualifications makes you the best candidate for this opportunity

Applications close by no later than Thursday, 27 April 2017.

Student Mobility Coordinator at Scope Global in Adelaide, Australia

Scope Global is currently seeking a student mobility coordinator to join the Scope Team, based in our Adelaide Office. The Student Mobility Coordinator reports to the Business Development Specialist and is responsible for the coordination of Scope Global’s Student Mobility and Innovation Programs, including academic intensives, professional development workshops, and other group experiences.

The role has a focus on marketing new services, working with a range of stakeholders, primarily across the University sector and contributing to program design and delivery of Student Mobility and Innovation Programs.

The key responsibilities include:

  • Contributing to the development of quality Student Mobility products that meet client needs and leverage existing capabilities;
  • Coordinating the end to end delivery of new and existing products and/or services;
  • Working with a range of stakeholders to support the delivery of new and existing products and/or services;
  • Supporting the Business Development Specialist to deliver a range of presentations and briefings, and;
  • Develop a suite of procedures, forms and systems to support the delivery of Student Mobility and other innovation products and/or services.

The successful candidate will demonstrate:

  • Previous experience in a coordinator role, with strong attention to detail and accuracy;
  • Excellent interpersonal skills, including the ability to communicate effectively, in writing and verbally, with a wide range of stakeholders from a variety of cultural backgrounds, and an ability to provide excellent customer services at all times;
  • Previous experience in entry level marketing;
  • Flexibility in managing a diverse workload and demonstrated ability to achieve deadlines;
  • Experience in accurate data entry and management and working with live online databases;
  • Ability to maintain and develop administrative and quality systems;
  • Ability to review, revise, and produce program documentation to professional standards, and;
  • Demonstrated computer literacy, including the use of Microsoft Office, internet and email.

To apply:

If your skills and experience match the criteria and you are seeking a new challenge in a supportive and motivational environment, please apply online at https://recruitment.scopeglobal.com/Default.aspx?PositionID=2219. You will need to upload your covering letter, CV, and address each of the essential Job and Person Specification criteria through our online portal.

Applications close 8th January 2017. 

Bilingual Service Desk Analyst at SiteMinder in Sydney, Australia

SiteMinderSite Minder currently has a fantastic opportunity for a Bilingual Service Desk Analyst to work in their Sydney regional office, an open plan office in the heart of The Rocks.

SiteMinder leads the hotel distribution technology space, constantly challenging the status quo to provide innovative cloud-based products that allow hotels to connect with their customers.

You will be providing software functionality support to Hoteliers in Bahasa Indonesia and English for their leading cloud software products.

Key Responsibilities:

  • Provide software technical support for SiteMinder labelled products and services in fluent Bahasa Indonesia and English.
  • You will be providing exceptional technical support alongside high levels of customer service using email and phone
  • Identify each customers support and configuration requirements, set the customer expectation and resolve the customers issues

What you bring to the table:

  • High level of customer service and conflict resolution
  • Ability to troubleshoot, analyse problems and reach a resolution
  • Proven ability to multitask and operate across several computer platforms
  • Able to work full time on a permanent basis

You must hold full work rights with no work restrictions to be eligible for this position.

How to apply

To apply, please visit the website here: http://www.siteminder.com/jobs/?ja-job=2503661 and click the “Apply Now” button.

Applications will be open until 10 October 2016. 

AIYA National Executive Committee Recruitment 2016

The AIYA National Executive Committee is expanding, and we’re currently looking for candidates to fill three (3) new voluntary positions: Company Secretary, Partnerships & Memberships Co-Director and Operations Officer (Indonesia).

AIYA National Job Advertisement 2016These roles require a commitment of between 5-7 hours per week. The criteria for these roles include a demonstrated commitment to the Australia-Indonesia relationship, experience in working within AIYA or another organisation and strong management and communication skills.

All positions require a Bachelor’s degree (completed or in progress), Indonesian and English language skills and demonstrated leadership and vision in managing others. We are especially keen to recruit individuals who have a positive and ‘semangat’ attitude to the role and be full of ideas!

Applications for these positions close on 24th October 2016. 

Applications have been extended!

Get your application in by Sunday 30th October 2016.

AIYA National Executive Committee 2016
AIYA National Executive Committee 2016. Photo: AIYA National

Company Secretary

Key Responsibilities: 

  • Convening and servicing AIYA National monthly meetings and AGMs, with tasks that include circulating meeting invites, producing agendas, taking minutes, creating policies and conveying decisions
  • Managing key documents and implementing procedural and administrative systems
  • Assist the Board with strategic planning and processes
  • Assisting the President and Treasurer with providing induction and ongoing governance training to the Board
  • Ensuring policies are kept current and maintaining an internal register of action items and compliance items for the Board

Please see the Position Description – Company Secretary for a full list of complete requirements. To apply, please email your CV and cover letter to ed@aiya.org.au and treasurer@aiya.org.au by 30th October, 2016.

Partnerships and Memberships Co-Director

Key Responsibilities:

The following tasks and responsibilities are to be shared with the existing Partnerships & Memberships Co-Director:

  • Administering the AIYA National membership apparatus and strategic partnerships.
  • To work with universities throughout Australia and Indonesia
  • To grow existing networks in Australia and Indonesia (with more of a focus on Indonesian partners) that could be of benefit to AIYA, and to actively seek new and appropriate partners
  • Networking with potential in-kind and financial sponsors – attending networking events and Indonesia-related events
  • To prepare partnership and sponsorship documentation and pitch-packs.
  • Work with partners to provide benefits to our members, and to pitch to other organisations and events for AIYA member benefits

Please see the Position Description – Partnerships and Memberships Co-Director for a full list of complete requirements. To apply, please send your CV and cover letter to both ed@aiya.org.au and partnerships@aiya.org.au by 30th October 2016.

Operations Officer (Indonesia)

Key Responsibilities: 

  • Coordinating a two-monthly call with Indonesian Chapter Presidents to provide guidance on hosting events and initiatives, as well as to inform AIYA’s National Board of Indonesia chapter activities.
  • Facilitate reporting and communications between the chapter executives and National Executive.
  • Oversee the implementation of AIYA National initiatives at the chapter level in Indonesia i.e AIYA Culture Events, AIYA Social Events, AIYA Professional Events and AIYA Language Events.
  • Advocate for the interests of Indonesian chapters at the national level.
  • Manage AIYA’s event approval process including funding requests and post-event evaluations from Indonesia-based chapters in collaboration with AIYA’s National Treasurer and AIYA National Director of Operations.

Please see the Position Description – Operations Officer (Indonesia) for a full list of complete requirements. To apply, please send your CV and cover letter to ed@aiya.org.au and operations@aiya.org.au by 30th October 2016.

Administration Officer at the Sydney Southeast Asia Centre in Sydney, Australia

Uni-Sydney-logo-lockup-mono-SSEACThe Sydney Southeast Asia Centre (SSEAC) is currently seeking a Administration Officer to provide administrative support to the Director of SSEAC, arrange and support meetings of the SSEAC Executive and Board of Management, manage the day-to-day running of the office and day-to-day financial transactions, manage the SSEAC member database, administer SSEAC grants and provide logistical and administrative support for SSEAC events and activities.

The Sydney Southeast Asia Centre (SSEAC) is Australia’s premier centre of interdisciplinary academic excellence on Southeast Asia. It aims to forge an innovative and engaged approach to a region marked by rich diversity, by challenging problems, and by countries, communities and cultures that have a rapidly changing sense of their own place in the world. The Centre responds to policy needs as well as intellectual challenges, fosters regional engagement and equips Australian graduates with the confidence and skills to interact professionally and culturally in the region.

To be successful as the Administration Officer you will require:

  • excellent interpersonal skills and the ability to communicate with a diverse range of stakeholders including academics, professional staff and external stakeholders
  • ability to service committees, including preparation of agendas, papers, minutes and correspondence
  • high level organisational and administrative skills, with experience maintaining multiple office procedures and processes
  • demonstrated ability to take initiative, prioritise workload and work independently while under pressure and to strict deadlines with limited direct supervision
  • a high level of computer literacy, including skills in word processing, spreadsheets, email and Internet
  • ability to exercise initiative and take responsibility for outcomes
  • demonstrated ability to identify and resolve problems
  • willingness to take up additional duties assigned by Director and/or Deputy Director.

Please see the Position Description for a complete list of position requirements.

To be considered for this position it is essential that you address the online selection criteria. For guidance on how to apply visit: How to apply for an advertised position.

Remuneration package: $82,055 – $91,944 p.a. (which includes a base salary Level 5 $69,338 – $77,693 p.a., leave loading and up to 17% employer’s contribution to superannuation).

The position is a full time, fixed term position until December 2018.

For recruitment related enquiries, please contact Jimmy O’Brien on 02 8627 1227 or jimmy.obrien@sydney.edu.au

To apply, please visit the Job Advertisement on the Sydney Uni website. Start your application by clicking the “Begin” button at the end of the page.

Applications close 11.30pm 3 October 2016. Interviews are planned to be held on 14 October 2016 

EOI Team Leaders/Program Managers/Development Projects at Scope Global in Adelaide, Australia

scope globalScope Global is seeking a pool of Team Leaders and Program Managers to join our growing Development Projects portfolio. The Team Leaders and Program Managers will support the delivery of our international development projects and will ensure completion of project milestones, monitor performance targets against approved annual plans and develop strategic partnerships with key clients and stakeholders.

Scope Global is a specialist project management company delivering international development and international education projects and programs throughout Asia and the Pacific.  With over 25 years’ experience in managing people-focused programs on behalf of a wide range of clients, we offer extensive international experience and unique program management expertise and capabilities

The roles will report to the Senior Manager, Development Projects and are initially offered on a 3 year, fixed term contract basis, subject to satisfactory performance and on-going government funding. At this point in time, the roles are being advertised as Expressions of Interest only.

The key responsibilities include:

  • Manage program operations
  • Monitoring and evaluation
  • Budget and financial management
  • Effective team performance and human resource management.

The successful candidate will demonstrate:

  • Tertiary qualifications in International Development or equivalent, with a minimum of 5 years relevant experience in program management
  • Demonstrated analytical skills, including ability to prioritise multiple tasks, meet deadlines and be flexible with changing priorities
  • Demonstrated experience in meeting client expectations and achieving contractual deliverables;
  • Ability to lead teams and to direct and supervise consultants and service providers
  • Experience in budget planning, forecasting and ability to understand and utilise financial information
  • Experience in the implementation of monitoring and evaluations systems, and ability to use monitoring data to inform decision making
  • Excellent interpersonal, leadership and communication skills and understanding of different cultures
  • An understanding of development issues, including a detailed understanding of the Australian aid program and/or the Asian Development Bank

The benefits:

  • friendly, positive culture
  • commitment to training and upskilling
  • competitive salary based on skills and experience

To confirm your interest:

To confirm your interest in these positions, please apply online at www.scopeglobal.com/work-with-us/current-job-opportunities. You will need to upload your covering letter and CV through our online portal by close of business on Monday 26 September 2016. Please note that, to be eligible for consideration, you must apply directly through the Scope website using the above link.

For more information about Scope Global, please visit the website www.scopeglobal.com

Scope Global is an Equal Opportunity Employer. Applicants will need to comply with their Corporate Policies including Code of Conduct, Child Protection Policy and undergo a National Police Clearance.