Deputy Resident Director at ACICIS Indonesia

A position has become available within The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) for a Deputy Resident Director for ACICIS’ Indonesia programs. Working with ACICIS’ Resident Director, this staff member will play a key role in supporting the day-to-day running of ACICIS’ operations in Indonesia, across all programs, at a senior level.  The ideal candidate will have a PhD (or Masters) from a recognised Indonesian or Australian tertiary institution, detailed knowledge of the Australian and Indonesian higher education environment, and demonstrated program management and leadership experience.

Please find the position description and selection criteria outlined below. Interested applicants should submit a current CV and two-page statement (in English) addressing the Selection criteria no later than: Friday, 2 March 2018. Please note that only short-listed applicants will be notified.


The Australian Consortium for ‘In-Country’ Indonesian Studies (ACICIS) is an innovative, non-profit, international educational consortium that was established in 1994 to develop and coordinate high-quality, semester-long study programs at Indonesian partner universities for Australian university students. Today ACICIS offers nearly 20 study options in Indonesia and is also open to non-Australians and private individuals. ACICIS currently has 25 Australian members and two European member universities and is coordinated by a small secretariat based at The University of Western Australia, Perth, and an Indonesian main office in Yogyakarta, with a smaller operational office in Jakarta.

Position Description

The Deputy Resident Director (DRD) serves as deputy head of ACICIS operations in Indonesia. As such, the DRD will undertake duties across ACICIS’ program locations in Yogyakarta, Jakarta, Bandung, Bogor, Salatiga and Malang, assisting with program management and staff supervision in those locations. It is anticipated the position will be based in Jakarta, with occasional travel required to other locations in Indonesia. The position is offered as a full-time, fixed-term contract (one year with the possibility of extension) and reports directly to the ACICIS Resident Director (RD).

Core responsibilities of the Deputy Resident Director (DRD):

Duties to be performed by the DRD include, but are not limited to:

  1. Working with the Resident Director (RD), Program Coordinators, Program Manager, and Perth Secretariat Manager in the planning and implementation of all ACICIS Indonesia programs;
  2. Assisting the RD with the recruitment and management of local staff as required for ACICIS’ Indonesia programs;
  3. Assisting the RD in the preparation of short- and long-term budgets, monitoring ACICIS foundations’ accounts and relevant routine and project-specific budgets, and ensuring that expenditure is in line with Consortium and Foundation policies and procedures;
  4. Serving as the Acting Resident Director in the RD’s absence by representing ACICIS at functions, meetings with visiting Australian contact persons, host university representatives, and other meetings as required;
  5. Working with the RD to develop and compile an ongoing Standard Operating Procedure (SOP) manual for ACICIS’ Indonesia-based staff, and implementing ongoing training workshops as required;
  6. Developing internal Monitoring and Evaluation (M&E) processes for ACICIS’ Indonesian programs, and training staff in the M&E cycle;
  7. Assisting the RD and Yogyakarta Program Manager with managing ACICIS’ in-country ‘Yayasan ACICIS’;
  8. Actively monitoring security issues in Yogyakarta, Salatiga, Jakarta, Bandung, Malang and Bogor and other locations of interest to ACICIS’ operations, and keeping the RD and Consortium Director informed of any significant developments that could adversely affect student safety. Managing ACICIS’ in-country emergency responses as a first point of contact in the RD’s absence, or assisting in a capacity as a deputy head of ACICIS in Indonesia;
  9. Assisting students in routine and/or emergency medical or security procedures, and updating ACICIS’ Risk Management Guidelines as required;
  10. Assisting the RD with other tasks as they arise, to ensure the smooth running of ACICIS’ operations in-country.

 Selection Criteria


  • Master’s degree from a recognised university;
  • Demonstrated knowledge of the Australian and Indonesian university environment;
  • Demonstrated ability to work independently and as part of a team to achieve results;
  • Excellent time management skills with an ability to manage competing demands and priorities;
  • Experience in managing program budgets and training junior staff in financial management;
  • Experience in mentoring international students and providing pastoral care and support in cross-cultural situations;
  • Proficiency in using the Microsoft Office Suite, Google applications, cloud services and online platforms (including social media, browsers and communication software) to promote the organisation, and an ability to train junior staff in this area as required;
  • Excellent networking skills and an ability to represent ACICIS at host university events, media, Australian embassy and other related program events;
  • An ability to communicate with influence and manage external partner relations, in both Indonesian and English (with native or near-native fluency). 


  • Minimum three years’ experience in program management and managing cross-cultural teams, and demonstrated ability to take initiative in program design, implementation and evaluation;
  • PhD in a relevant discipline;
  • Fundraising/ sponsorship experience in the not-for-profit sector, and a proven track record of successful pitches to private sector and government donors;
  • Experience in Monitoring and Evaluation (M&E) and running M&E training;
  • Experience in using Adobe Creative Cloud
  • Basic knowledge of database skills, preferably Microsoft Access skills.

Applying for this role

Interested applicants should forward a current CV and statement addressing the selection criteria (no more than two pages) to the ACICIS Resident Director, Dr Adrian Budiman, via email at: , no later than Friday, 2 March 2018. Please mark ‘DRD Application’ in the email subject field.

In preparing your statement addressing the above selection criteria, please provide a clear example describing how you meet each criterion.  Please visit our website to learn more about ACICIS’ programs and the work we do before preparing your application.

Enquiries about this position should be addressed to:

ACICIS’ Resident Director, Dr Adrian Budiman:

You can download the full position description here.

Director of Communications at AIYA National

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect young people in Australia and Indonesia to each other and to Australia-Indonesia opportunities by advancing education and culture through increased youth engagement. AIYA’s objectives are threefold:

  • Connecting young Australians and Indonesians to each other, and to opportunities – educational, cultural and professional – to engage in the bilateral relationship.
  • Informing young people about the bilateral relationship, and avenues to engage with Australia and Indonesia.
  • Inspiring business, government, educational institutions and other organisations to support and facilitate youth engagement with Indonesia in Australia.

Volunteer position: National Director of Communications

Starting date: August 2017

Reports to: President, AIYA National Executive Committee

Role: The Director of Communications will oversee the overall strategy and direction of AIYA’s external communications, including issues related to content strategy, social media, PR and branding. Working directly with the President of AIYA, the Director manages the communications team.

Time Commitment: Approximately 6 hours per week

Key responsibilities:

  • Fulfil duties required as an AIYA Director and member of the National Executive including contributing to decision-making and strategic planning;
  • Coordination of the AIYA national communications team, including the Newsletter Editor, Blog Editor and Communications Officers;
  • Oversight of all AIYA external communications, and the management of the AIYA brand;
  • Coordination of communications and marketing between AIYA chapters and initiatives such as NAILA;
  • Setting communications strategy for AIYA as a whole, including policy, budget and recruitment of new team members;
  • Management of the AIYA website and internal communications tools
  • Management of AIYA’s relationship with media outlets, and the distribution of AIYA publications and press releases
  • Provide leadership and guidance to Australian and Indonesian chapters in relation to communications matters and coordinating with the Director of Operations to do so;
  • Work with the web administrator/officer to ensure the AIYA website is sufficiently maintained and oversee an ongoing redesign and redevelopment project.


  • Bachelor’s degree (preferably completed or enrolled)
  • Fluent English and Indonesian written and spoken language skills
  • Demonstrated leadership and vision in managing others
  • Knowledge of and commitment to AIYA and the Australia-Indonesia relationship
  • Experience in marketing, copy writing or journalism
  • Familiar with social media
  • Knowledge and experience in using Google’s suite of cloud-based applications i.e Google Drive, Google Docs, Google Sheets
  • Passion to help AIYA fulfil its mission and to strengthen its position as the peak youth body focusing on engagement with and on both countries

How to apply:

If you are keen on joining AIYA as the new Director of Communications, please apply by 21 July 2017 by sending a 1 page cover letter and CV to and

Please reach out if you have any questions about the application process.

Salam semangat,

AIYA National

Communications Officers at AIYA National

Come join us at AIYA! We are on the look out for new Communications Officers to join our team.

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect young people in Australia and Indonesia to each other and to Australia-Indonesia opportunities by advancing education and culture through increased youth engagement. AIYA’s objectives are threefold:

  • Connecting young Australians and Indonesians to each other, and to opportunities – educational, cultural and professional – to engage in the bilateral relationship.
  • Informing young people about the bilateral relationship, and avenues to engage with Australia and Indonesia.
  • Inspiring business, government, educational institutions and other organisations to support and facilitate youth engagement with Indonesia in Australia.

Volunteer position: Communications Officers (3 positions available: Social Media, Graphic Design and AIYA Links)

Starting date: Immediate

Reports to: Director of Communications, Director of Operations and President

Role: The Communications Officers will work with the Director of Communications and communications team to manage AIYA’s communications on social media and its website. The communications officers will each fill the following key tasks:

  • Social Media management
  • Curating and editing the weekly AIYA Links newsletter
  • Graphic design

Time Commitment: Approximately 4-5 hours per week

Key responsibilities:

  • Managing updates to AIYA’s social media channels and website including:
    • Updating and monitoring AIYA’s profiles on Facebook, Twitter and LinkedIn
    • Managing and updating the AIYA jobs board
  • Working with AIYA chapters to promote their events and initiatives through national channels
  • Graphic design for AIYA National and Chapters as required
  • Working with the Blog Team to promote and distribute AIYA blog posts and resources
  • Managing website content and updates
  • Maintaining the AIYA jobs board
  • Preparing and sending the weekly AIYA Links email
  • Liaising with third parties to distribute and promote AIYA’s website content
  • Assisting the director of communications in broader communications efforts


  • Bachelor’s degree (completed or enrolled)
  • Strong understanding of the Australia-Indonesia relationship
  • English and Indonesian language skills
  • Strong experience with social media
  • A background in marketing, journalism or writing would be beneficial

How to apply:

Applications for the communications officer positions are open until 21 July 2017.  To apply, please email a copy of your CV and a cover letter of up to 350 words addressing the key responsibilities and necessary skills for the role to Please let us know what aspect(s) of the key responsibilities criteria appeal most to you, and whether you have a preference for Social Media, AIYA Links, or Graphic Design) and why.

The position is open to young people from Australia or Indonesia who meet the selection criteria outlined. The roles are best suited to current undergraduate/postgraduate students or those that have just entered the workforce. If you’re interested in the position, or not sure if you fit the bill, we suggest you get in touch with us anyway — we’d be happy to discuss other ways we could work together.

These volunteer roles in the communications team are a fantastic opportunity to get involved in AIYA at almost every level. You’ll be working directly with the existing Blog Editor, the Director of Communications, as well as with the other members of the AIYA Communications team. You will also have regular contact with the National Executive, as well as Chapter representatives, whilst assisting to boost the presence of AIYA in person and online.

Internship at Asia Society in Sydney, Australia

Asia Society Australia is seeking ambitious and enthusiastic interns with an interest in Asia and Australia-Asia relations to join us in Sydney. You will help to drive their activities in the marketing & communications, events, and membership areas. The interns will be a part of a small team at the forefront of Australia’s engagement with Asia and through this internship have an opportunity to master new skills in a real-world environment. You will also develop valuable professional networks in the Australian business, government, education and artistic communities.

The internship will be a 3 month period from August to October 2017.


  • Ideally suited (but not limited) to undergraduates or postgraduates studying Asian studies, history, international relations, commerce, journalism, communications and economics.
  • Creative and enthusiastic team players with strong organisational skills and attention to detail.
  • You will be a reliable self-starter and problem-solver who can work independently to meet tight deadlines and multi-task in a small-team, fast-paced, entrepreneurial environment.
  • An interest in Asia and Australia-Asia relations and excellent writing, editing, and communications skills are a must
  • Knowledge of social media platforms and web communications is a plus

How to apply

Interested applicants should send their application to Philipp Ivanov, Chief Executive Officer, Asia Society Australia – in a single Word File or PDF with the subject line “Asia Society Australia Internship Application” to

Please include:

  1. a cover letter indicating your interest and qualifications for the position and the days and hours you are available to work (1 page)
  2. a resume (maximum 2 pages)
  3. a short writing sample (maximum 3-5 pages on any topic)

Applications close on 1st July 2017. 

Consular & Passport/Administration Assistant at the Australian Consulate General Office in Makassar, Indonesia

The Australian Consulate-General Makassar is seeking a Consular & Passport/Administration Assistant to deliver services to Australian citizens in Eastern Indonesia. The occupant of this position is responsible for providing consular and passports services to Australian citizens and permanent residents overseas. The ideal candidate should be a good networker, be able to build productive working relationships with Australian citizens and Indonesian government officials and possesses the required qualifications and skills. This position may involve some domestic travel, often at short notice.

• Provide a range of consular services advising and assisting Australian citizens
• Provide a range of passport services, including client interviews to Australian citizens in
accordance with the Australian Passports Act
• Respond to consular and passport enquiries from the general public in person, by
telephone and by email
• Provide timely advice and reporting on consular and passport cases, including the drafting
of correspondence
• Provide a range of notarial acts and services
• Assist with post’s accounts payables process by liaising with suppliers, preparing accounts
for payments and obtaining relevant spending approvals in accordance with financial

• Demonstrated knowledge or experience in consular and passport services
• High-level written and oral communication skills and an ability to translate and interpret
between English and Indonesian
• Strong client liaison skills
• Basic finance skills
• Strong capacity to exercise discretion and judgement
• Ability to prioritise and meet tight deadlines
• Proficiency in Microsoft Office software applications

For more information, please refer to the Job Description.

How to apply:
To apply, please submit an application directed to Tanya Mahindria, Recruitment Officer, with subject: Makassar – Consular & Passport. As part of your application you will need to provide:
• A Curriculum Vitae of no more than two pages including two referees.
• A 1-2-page essay of no more than 1,000 words telling us how your skills, experience and
qualifications makes you the best candidate for this opportunity

Applications close by no later than Thursday, 27 April 2017.

Volunteer for Conference of Australian and Indonesian Youth (CAUSINDY)

Calling for passionate young Australian and Indonesian professionals!

Are you looking for a interesting and rewarding way to build closer relations between Australia and Indonesia?

CAUSINDY is looking for ambitious young leaders to join the team as a volunteers. The team is made up of young professionals that work in management consulting, defence, technology, law and journalism. Causindy is looking for:

  • Program Officer
  • Logistics Officer
  • Recruitment Officer

Email for more details if you’re interested.

To find out more about CAUSINDY check out this video:

Indonesia Analyst at Office of National Assessments in Canberra, Australia

The Open Source Centre is seeking highly motivated and skilled individuals to fill upcoming vacancies (with a view to starting mid-2017). Successful applicants would be alert to opportunities to use and develop open source collection capabilities to support Australia’s intelligence priorities.

The Centre is looking for enthusiastic individuals who are committed to applying their subject matter expertise to meet Australian intelligence priorities.

You will assist the Open Source Centre by:

  • collecting material from publicly accessible sources, including foreign news media, social media and online multimedia, to address intelligence priorities
  • producing innovative analysis and research on specific international political, economic, security and social questions in relation to Indonesia and other regions as required
  • as an open source practitioner, contributing to the development of Open Source Centre capabilities, including data and social media exploitation and other emerging technologies
  • developing and maintaining productive networks in ONA and with other government agencies, including through representing ONA at meetings as required
  • undertaking other duties across the Open Source Centre as required

To be successful in these positions you will need to have:

  • open source research and analytical skills
  • knowledge of Indonesia
  • proficiency in Indonesian
  • capacity to work cooperatively and flexibly as part of a team to deliver results
  • demonstrated ability to communicate effectively, both verbally and in writing, in an accurate, unambiguous and timely manner
  • ability and willingness to apply skills to new and unfamiliar issues
  • ability to work flexibly in support of Open Source Centre priorities
  • knowledge of the evolving information landscape, including relevant information technology skills such as coding, data analytics and social media analysis (desirable)

The annual salary will be approximately $65,685 – $72,415 and the position will either be a Full or Part Time.

For further information on this position, please read through the Position Description.

To apply, please visit the Job Position Advertisement on the website and click “Begin” to start your application.

Applications close 5pm 3rd February 2017. 

Australia-ASEAN Emerging Leaders Program Applications Now Open

The Australia-ASEAN Emerging Leaders Program (A2ELP) has been designed to create meaningful people to people links between entrepreneurs across Asia. The focus of the program this year will be in the social impact space. The program will bring together ten social entrepreneurs from South-East Asia and five from Australia to take part in a series of innovative learning and development opportunities in 2017.

The program is designed for individuals who have up to 2/3 years of experience working in organisations that generate social impact. The program is looking for applicants with proposals to expand a social enterprise or create a new social venture. Participation in this program is fully funded, including travel and accommodation in Australia.

For more information, please have a read through the information on the Asialink Website.

Program participants will need to meet the following criteria:

  • a medium to high level of English language capability
  • aged between 25-35
  • at least two years’ experience working in a social venture or related organisation
  • able to travel to Australia for eight days to participate in the program, with additional time for pre-departure preparation and post-program engagement
  • actively interested in Australia-South East Asia and how interaction with peers from across the region would enhance their professional and personal development
  • awareness of challenges in their entrepreneurial area which can be explored during the program
  • access to required technology to film and submit short videos during the application, pre-departure preparation and program delivery processes
  • a social venture idea which is scale-able
  • able to both contribute to and benefit from the program
  • able to provide two referees (one professional, one character)
To apply, please click upload your CV and answer the application questions on the application form.

Applications close on 11th January 2017. 

Mapping Youth Initiatives in Indonesia with UN Volunteers Online

United Nations Volunteers (UNV), UNESCO and UNFPA are conducting a joint regional mapping project of youth networks and organisations present in Asia and the Pacific, including Indonesia. They are currently seeking an online volunteer to help with efforts to collate information about youth projects present in Indonesia by conducting desk reviews, as well as consultations.

Please note this is an unpaid, voluntary position.


  • Develop a strategy for mapping youth organisations in Indonesia
  • Provide regular updates on information to UNV
  • Respond to initial feedback will be provided in a Skype call at the end of January 2017
  • Collate information collected in an Excel template with several questions/categories (to finalised by 26 February 2017)
  • Possibility of contributing to the development of the UN online platform and the review of mapping of other countries.
  • Dedicate 11-20 hours per week for 6 weeks to the task

Upon successful completion of the assignment, Online Volunteers will be given a certificate, as well as receive acknowledgement on the online platform and in the research publication.


  • Good knowledge of English and Bahasa (or another local language) is required.
  • Experience with research/mapping and knowledge on youth initiatives in the country (e.g. as member of a youth organisation or networks) are assets and should be mentioned in the application for this opportunity
  • Skills in conducting desk reviews (mainly online) and working with Excel are required for this assignment
  • Strong networking, outreach and communications skills are highly desirable


To apply, press the “Apply Now” button at the bottom of the Volunteering Advertisement. In your application, you will need to outline your motivation, volunteer experience, work experience, skills, qualifications, language skills and availability.

Research and Program Assistant at Perth USAsia Centre in Perth, Australia

The Perth USAsia Centre is looking for a Research and Program Assistant to assist in the development and execution of Perth USAsia Centre programs, particularly research publications and supporting the delivery of public and private events.

The position will contribute to the daily operation of the Perth USAsia Centre and play a significant role in the development of the mission of the Centre, promoting stronger relationships between Australia, the Indo-Pacific and the USA by contributing to strategic thinking, policy development and enhanced networks between governments, the private sector and academia

Key Responsibilities: 

  • Maintenance of the database to support stakeholder engagement across all programs
  • Administrative support for event planning, preparation and implementation
  • Prepare agenda and minutes for committees and take follow up action
  • Assist with the development of content to support Centre Programs, including social media and website material
  • Assist in monitoring global news, including policy updates, ministerial changes and outputs from partner “Think Tanks” Respond to enquiries and initiate action and refer as appropriate
  • Liaise with other areas applying a sound knowledge of the office activities
  • Provide general administrative and event support to the Centre Other duties as directed

Selection Criteria: 

  • Year 12 or equivalent competency
  • Demonstrated interest in foreign affairs, current affairs and international policy
  • Demonstrated ability to work in a fast paced, dynamic environment
  • Well-developed written and verbal communication skills
  • Demonstrated research ability
  • Well-developed organisational skills and demonstrated ability to meet deadlines
  • Ability to work independently with minimal supervision, but also be able to work cohesively in a team environment
  • Considerable relevant administrative experience at an appropriate level
  • Prior experience working for a local member/minister, government organisation, think tank or non-government organisation with an international focus, preferred but not essential

This is a 12 month appointment with a salary range of $62,110 – $66,113 p.a. The full position description can be read here.


To apply, please click on the ‘Apply Now’ button at the bottom of the Job Advertisement.

Applications close 16th December 2016.