Volunteer with AIYA – National Treasurer

Posted on 12 April, 2019

National Treasurer


AIYA National Treasurer

Reports to:

AIYA National President

Time commitment:

4 – 6 hours per week

Period of role:

2 years

Experience level:

Previous AIYA involvement. Can be currently studying or working

EOI / Application due date:

6 May 2019



Start Date:

July 2019

The Australia-Indonesia Youth Association is a non-government, youth-led organisation that aims to better connect, inform and inspire young Australians and Indonesians and to foster and facilitate increased bilateral youth engagement.

The role of National Treasurer requires a significant commitment and investment to the long- term strategic goals of AIYA. The National Treasurer role is pivotal for the financial management and sustainability of the organisation, including general oversight of AIYA Chapters’ finances.

Key Responsibilities:

  • Managing AIYA National bank account, tracking and projecting income and expenditure of the organisation as a whole.
  • Managing AIYA’s day-to-day financial affairs, including auditing and record-keeping of Chapters’ expenditures and relevant reimbursements.
  • Working with AIYA National President and AIYA Partnerships team in preparing grant applications, taking into account AIYA National and Chapter financial needs.
  • Preparing financial statements and acquittals for the organisation, which includes managing relevant records such as invoices and receipts.
  • Keeping track of Chapters’ trust funds and membership income, ensuring regular updates to the Chapters on financial matters.
  • Working with the Director of Operations in reviewing and approving event budget requests from Chapters while promoting AIYA membership benefits.
  • Liaising and consulting with AIYA Chapter Treasurers on event planning.
  • Assisting the National Executive with strategic direction.
  • Assisting the Partnerships & Membership team with potential partnerships and relevant obligations with the partners/sponsors.
  • Ensuring timely payment of invoices, suppliers and compliance fees.
  • Liaising with external parties for the organisation’s as required.
  • Attending the monthly National Executive Meeting to provide updates to the National Executive.

Skills and Eligibility:

  • Must be an AIYA Member.
  • Bachelor’s degree (completed or enrolled).
  • Currently based in Australia.
  • Strong understanding of and interest in the Australia-Indonesia relationship.
  • Strong attention to detail and comfortable working with figures.
  • Proficient in MS Excel and use of Google’s suite of cloud-based applications i.e Google
  • Drive, Google Docs, Google Sheets.
  • Basic to advanced knowledge of accounting and preparation of financial statements is preferred, however a strong willingness to learn will be considered.
  • Fluency in English.
  • Advanced or native-speaker Bahasa Indonesia will be highly regarded but not compulsory.
  • Previous experience in AIYA and/or other student, community or other organisations or not-for-profits, including demonstrated ability to manage finances and handling budgets.
  • Responsive to emails and Whatsapp messages.
  • Must have a committed, positive and ‘semangat’ attitude to the role!

Key Selection Criteria:

  • What experience do you have in the Australia-Indonesia space?
  • What experience do you have in managing the finances of not-for-profits?
  • Why are you interested in applying for the AIYA National Treasurer position?

If you are interested in submitting an expression of interest or application for the role as the AIYA National Treasurer, please apply by 6 May 2019 by sending a 1 page cover letter addressing the above key selection criteria and CV to Nicholas Mark, AIYA National President (nicholas.mark@aiya.org.au) and Sheila Hie, AIYA National Treasurer (sheila.hie@aiya.org.au).

This role will require the successful candidate to become a Director of AIYA Limited. The transition into this role would involve a gradual and comprehensive handover process in the coming months, so it is a great opportunity for those willing to learn and develop their skills.

Please reach out if you have any questions about the application process or if you would like to ask more questions about the role. The full job description can be found here.

Salam semangat,

AIYA National

Disty is AIYA National’s Director of Communications. Loves kopi Makassar, tempe, and angkot stickers.